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Environment and Leisure Committee Minutes

Terms of Reference

1.         The Environment and Leisure Committee (ELC) is responsible for consideration of all environmental and leisure matters relating to the Council's business.  

2.         The Committee will deal under delegated powers with the following specific decision-making issues within the budget and policies approved by the full Council: 

            a.         Running of any Council event or activity coming under environmental or leisure headings 

            b.         Maintenance of the Town Meteorological Office 

            c.         Formulation publication and distribution of the Town Guide 

            d.         Liaison, joint programmes, partnerships etc relating to matters of an         environmental or leisure nature with other local authorities and bodies 

  e.         Grants and sponsorship for environmental or leisure purposes such as decorative lighting, cultural activities, toilets, museums, floral arrangements and displays in the Town based on requests from outside bodies referred from the Policy and Resources Committee. (Note: Town Council retains overall responsibility for the Christmas lights, floral displays, including sponsored roundabouts, through the Bognor Regis In Bloom Working Party, as part of the specific decision-making process).       

            f           Correspondence relevant to the Committee's Terms of Reference. 

            g.         Maintenance of the Town Allotments           

3.         The Committee shall submit an annual proposed budget to the Policy and Resources Committee not later than 15th October.  The Committee Chairman shall draft the Budget for presentation to the Committee and may liaise with the Town Clerk, Accountant and the Chairman of the Policy and Resources Committee in its preparation. 

4.         In the event of a dispute with another Committee that cannot be resolved by the two Committees, the matter shall be referred to the Policy and Resources Committee for arbitration and the P&RC's decision on the matter shall be final. 

5.         Where the Committee proposes actions or policies outside of agreed Council policy, it shall make recommendations to the Council. 

6.         The Committee shall refer any proposals which would incur non-budgeted expenditure or would reduce by more than £500 budgeted income to the Policy and Resources Committee which shall make recommendations to the Council on the matter. 

7.         The Committee may vire monies within its approved budget between heads provided that any virement which would exceed more than 5% of the Committee's budget would be referred to the Policy and Resources Committee for consideration of any purely financial implications of such a change. 

8.         Where acting under delegated authority the Committee may decide, by a simple majority of Councillors present and voting (abstentions counting as a vote), to refer the matter for decision to full Council and shall make recommendations as appropriate. 

9.         The committee will take representations from the public on an agenda item if it is notified to them prior to the meeting and with the majority agreement of the meeting.