Events Committee Minutes
| | Cycle | Meeting | Date |
| Select | 200906 | EVENTS COMMITTEE | 3/6/2009 12:00:00 AM |
| Select | 200908 | EVENTS COMMITTEE | 7/15/2009 12:00:00 AM |
| Select | 200912 | EVENTS COMMITTEE | 11/18/2009 12:00:00 AM |
| Select | 201001 | EVENTS COMMITTEE | 1/21/2010 12:00:00 AM |
| Select | 201003 | EVENTS COMMITTEE (NOTES) | 2/23/2010 12:00:00 AM |
| Select | 201005 | EVENTS COMMITTEE | 3/31/2010 12:00:00 AM |
| Select | 200609 | EVENTS WORKING PARTY | 8/21/2006 12:00:00 AM |
| Select | 200610 | EVENTS WORKING PARTY | 10/4/2006 12:00:00 AM |
| Select | 200709 | EVENTS WORKING PARTY | 9/4/2007 12:00:00 AM |
| Select | 200712 | EVENTS COMMITTEE | 11/13/2007 12:00:00 AM |
|
Terms of Reference
1.
To determine Town Council’s Events Strategy for coming year, or other
time frame as agreed by Council
2.
To agree an Events Programme that caters for a wide range of tastes
and differing age ranges and to appeal to both residents and visitors
3.
To consider the impact the agreed Events Programme would have on the
Town Council from a financial, organisational and administrative point of
view
4.
Recognise the value of volunteers and external organisations and
establish the level of support to be given to them by the Town Council.
This will include Events Sponsorship and support for events from
Council officers or Town Force.
5.
To agree budget expenditure for each event under delegated powers
within the overall budget allocation approved by The Events Committee and
ensure adherence at all times to the Town Council’s Standing Orders relating
to contracts.
6.
To ensure that all necessary licences are obtained and all
appropriate application forms for events run by the Council are completed in
time and forwarded to appropriate agency.
7.
To ensure all events are run with due consideration to Health &
Safety issues and that Management Plans and Risk Assessments are completed
for each event and activity as appropriate.
Health & Safety will be the over-riding consideration when
determining whether an events proceeds
8.
Develop and deliver a marketing strategy for all Town Council events,
ensuring that an appropriate marketing budget is allocated
9.
Oversee Events Sponsorship budget to ensure delivery of sponsored
events. Should these events not
take place, the Committee will undertake negotiations with the relevant
organisation for return of the Sponsorship money provided by the Town
Council.
10.
In the event of a dispute with another Committee that cannot be
resolved by the two Committees, the matter shall be referred to the Policy
and Resources Committee for arbitration and the P&RC's decision on the
matter shall be final.
11.
Where the Committee proposes actions or policies outside of agreed
Council policy, it shall make recommendations to the Council.
12.
The Committee shall refer any proposals which would incur
non-budgeted expenditure or would reduce by more than £500 budgeted income
to the Policy and Resources Committee which shall make recommendations to
the Council on the matter.
13.
The Committee may vire monies within its approved budget between
heads provided that any virement which would exceed more than 5% of the
Committee's budget would be referred to the Policy and Resources Committee
for consideration of any purely financial implications of such a change.
14.
Where acting under delegated authority the Committee may decide, by a
simple majority of Councillors present and voting (abstentions counting as a
vote), to refer the matter for decision to full Council and shall make
recommendations as appropriate.
15.
The committee will take representations from the public on an agenda
item if it is notified to them prior to the meeting and with the majority
agreement of the meeting.