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Policy and Resources Committee Minutes

Terms of Reference

The Policy and Resources Committee (P&RC) is the senior Committee of the Council.  The Policy and Resource committee shall consider all matters that affect the finances of the Council and a report made to the Council.  The Committee shall have the following functions: 

1.         It will formulate the annual budget for the Council and shall submit its recommendations on this no later than December in the year preceding the relevant Council year.  Its Chairman shall present the draft budget to the Committee after consultation with: 

            a.         The Town Clerk

            b.         The Council's Accountant

            c.         The Leaders of the political groups, if any, 

            and after receipt of draft budget submissions from other Council Committees.  In the absence of such draft budgets, the Chairman of P&RC may submit draft proposals for such Committees. 

2.         It will monitor the progress of the budget during the Council year and consider any requests from other Committees of the Council for supplementary expenditure above that agreed for the year, and will make any recommendations arising to the Council. 

3.         It will deal under delegated powers with staff terms and conditions of service and may delegate consideration of these issues to a staffing and personnel sub-committee and receive any recommendations from such a sub-committee. 

4.         It will formulate new policy and review existing policy concerning the Council's work for consideration by the Council. 

5.         It will deal under delegated powers with the following specific decision-making issues within the budget and policies approved by the full Council: 

            a.         Town Development and Tourism, covering marketing, tourism, economic development and regeneration; 

            b.         Grants to local community and youth organisations; 

            c.         Crime and disorder issues; 

            d.         Allocation of requests for support and sponsorship to appropriate committees; 

            e.         Correspondence appropriate to the Committee's remit; 

            f.          Matters which, in the opinion of the Town Clerk, must have consideration and action on the Council's behalf where to do otherwise would place the Council at risk of a breach of legal obligations or statutes and where an emergency meeting of the full Council cannot be arranged. 

            g.         Management of any Council facilities or programmes falling within the Committee's remit. 

6.         Where there is a dispute between itself and another Committee, the decisions of the P&RC shall have precedence. 

7.         Where there is a dispute between two other Committees, the P&RC shall arbitrate and its decision shall be final. 

8.         The Committee shall review from time to time the Council's Standing Orders and make recommendations for change to the Council. 

9.         The Committee shall review the Terms of Reference of Committees from time to time, taking into account any proposals or recommendations from other Committees and make recommendations to the Council. 

10.       The Committee shall consider the Terms of Reference of any sub-committee established by itself or other Committees and shall have the delegated power to approve these. 

11.       Where acting under delegated authority the Committee may decide, by a simple majority of Councillors present and voting (abstentions counting as a vote), to refer the matter for decision to full Council and shall make recommendations as appropriate. 

12.       The committee will take representations from the public on an agenda item if it is notified to them prior to the meeting and with the majority agreement of the meeting.